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A Quinceañera is more
than just planning a great banquet, which includes
a religious and symbolic cultural right of passage
for a young lady, there are numerous details involved
in the planning stages. One of the most important
steps, after securing the church, is finding a place
in which to host the reception party. WeddingLocation.com
has thousands of locations from which to choose
for your perfect quinceañera celebration. Because
of their wedding expertise, these locations can
cater everything from a complete quinceañera celebration
reception to concierge services for your special
event. The possibilities are endless and these special
event staff members are professionals at making
your dreams a reality.
To further assist you in the initial planning stages
for your quinceañera, we have provided you with
a checklist of items to consider during this most
special time.
 One
to Two Years In Advance
Nine Months
In Advance
Four Months
In Advance
Two Months
In Advance
One Month
In Advance
One week before
The Day Of
One to Two Years In Advance:
• Set the date
• Book the event site (i.e. church, banquet
facility, etc.)
• Book the priest/minister (if applicable)
• Determine your budget
• Choose a theme (this can be anything from
a flower, a recent movie release or based on a hobby
of the honoree).
• Choose the colors
(see below).
• If financial resources
allow it, hire an event coordinator who specializes
in Quinceañeras.
• Book the church - don't forget to book a
rehearsal so you, your court and family can have
a walk-through before the big day.
• Assemble a preliminary guest list. Decide
on Sponsors - who is paying for what.
• Book the reception site (for a variety of
event location options, click here).
• Book caterer, if reception location does
not offer on site catering.
• Book the entertainment for the party: DJ,
band and / or mariachis.
• Book transportation for the quinceañera,
her court of honor and family from church to reception.
• Book photographer and/or videographer (be
sure and check with the church on their policy about
filming in the church).
• Research bakers and select cake for reception.
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Nine
Months In Advance
• Begin Planning Ceremony.
• Begin Planning
Reception.
• Announce your Quinceañera in the local newspaper.
• Order invitations.
• If you are having your dress made, line up
a dressmaker.
• Hire a choreographer or dance instructor
to help you with your waltz during the reception.
• Decide if you want a full or half Court of
Honor and choose the members.
• Decide on rental equipment needed (if applicable)
to reception: tent, chairs, tables, linens, dance
floor, staging, etc.
• Secure rental equipment with local rental
company.
• Choose attire of Court of Honor. Choose your
Honor Escort.
• Purchase invitations.
• Purchase decorations.
• Purchase party favors.
• Meet with Priest or Minister to discuss the
ceremony and your preferences.
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Four
Months In Advance:
• Finalize guest lists.
• Touch bases with
all your vendors to go over details: photographers,
florists, musicians, caterer, etc.
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Two
Months In Advance:
• Address invitations and
announcements.
• Mail them 6-8 weeks
prior to event.
• Make appointments for hair, makeup and nails.
• If you are not having a dress made, now is
the time to purchase your dress. Send invitations.
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One
Month In Advance:
• Have a formal quinceañera
portrait done in quinceañera gown.
• Purchase gifts for Court of Honor.
• Select the music for the main waltz with
the Escort of Honor at the reception.
• Hire a choreographer to work with you on
practicing this waltz.
• Have final alterations complete on dress
(if necessary)
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One
week before:
• Contact guests who have
not responded.
• Give final count to caterer and review final
food, beverage and set up instructions.
• Give photographer and videographer a list
of shots you would like included.
• Give all musicians the lists of music for
the ceremony and reception.
• Make a list of all the items you need to
take to the church (candles, gifts, rosary, Bible,
anything pertinent to the ceremony itself).
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The
Day Of:
• Be sure you eat something
prior to the ceremony. This
will be a long day and it may be a while until you
get to eat at the reception.
• Have hair, makeup and nails done.
• Have someone keep an emergency kit with an
extra pair of panty hose, clear nail polish (for
runs), band-aids, makeup, and a mini sewing kit.
• Take payments for vendors and bring extra
cash for tipping as necessary.
• Get your checklist of items needed for the
ceremony and reception and make sure you have everything
before you leave.
• Relax and have fun!
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